Incident Response Documentation for Regulatory Compliance

Regulators worldwide are tightening incident reporting deadlines - some measured in hours, others in days. But they all want the same evidence: a timeline of what happened, when you knew, and what you did about it.

Cydarm manages the full incident lifecycle from initial alert triage through major incident coordination to regulatory reporting and generates audit-ready reports in under a minute.

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Is Your SOC Audit Ready?

What happens when the auditor asks for documentation?

The Old Way

Cydarm CIRM allows you prepare for an audit in less than 1 minute

With Cydarm CIRM

Cydarm CIRM allows you prepare for an audit in less than 1 minute

Recognized by Gartner®*

* Hype CycleTM for Security Operations 2025, Cybersecurity Incident Response Management market category

Trusted by:

• Financial Services
• Critical Infrastructure
• Federal & State Government
• Defense

Reporting Deadlines Are Already Here

You're not preparing for future regulations. You're already subject to them.

When an incident hits, you won't have time to figure out which deadlines apply. A single breach affecting customers in multiple states could trigger 10+ different notification requirements, each with different timelines, different notification thresholds, and different definitions of "personal information".

The question isn't whether you'll face regulatory scrutiny. It's whether you can prove what you did, when you did it, and why.

Regulator Deadline Applies To Clock Starts
FDIC / OCC / Federal Reserve 36 hours All banks (public and private) When you determine a "notification incident" occurred
NCUA 72 hours All federally insured credit unions When you have "reasonable belief" of reportable incident
CIRCIA (2026) 72 hours Critical infrastructure operators When you have "reasonable belief" of covered incident
SEC (Form 8-K) 4 business days Public companies only When you determine the incident is "material"
California 30 days Any company with CA residents' data Upon discovery of breach
New York 30 days Any company with NY residents' data Upon discovery of breach
Florida 30 days Any company with FL residents' data Upon discovery of breach
Incident Documentation Shouldn't Be Archaeology

Most teams reconstruct incident timelines after the fact: digging through Slack, email, and tickets. Cydarm captures the timeline as you work.

And when someone remembers something later? Backdated notes let you add context pinned to when it actually happened - not when you remembered to write it down.

Cydarm captures timelines as you work

From Alert to Board Report: One Platform

Cydarm isn't just for regulatory reporting. It's a complete Cyber Incident Response Management platform that handles the full lifecycle, from the moment an alert fires to the final post-incident review.

Whether you're a water utility triaging a suspicious OT alert, a bank coordinating a major fraud investigation, a defense contractor managing a nation-state intrusion, or a hospital responding to ransomware across 15 stakeholders, Cydarm keeps everyone aligned and everything documented.

Cydarm CIRM prepares incident reports in seconds
Cydarm CIRM prepares incident reports in seconds

When Incidents Escalate, Coordination Gets Hard

Legal, communications, the CIO and other executives, regulators, and sometimes law enforcement all need updates, and they all need different information. Cydarm gives each stakeholder a role-appropriate view without duplicating effort or losing context.

Stakeholder What They Need How Cydarm Helps
Security Team Technical details, IOCs, containment status Full incident timeline with all technical actions documented
Legal / General Counsel Liability exposure, notification requirements, privilege protection Significance-based view filtering to legal-relevant updates only
Communications / PR Accurate facts for public statements, timing coordination Real-time status without technical noise
Executive Leadership Business impact, decision points, board talking points AI-generated executive summaries in 30 seconds
External Counsel Attorney-client privileged communications, regulatory strategy Segregated communication channels, access controls
Law Enforcement Evidence preservation, attack attribution, IOC sharing Exportable incident packages, chain of custody documentation
Regulators Timeline, scope, affected individuals, remediation steps One-click regulatory reports with required data elements
Insurers Incident timeline, costs incurred, remediation actions Complete audit trail for claims documentation
MSSPs (Follow-the-Sun) Shift handover context, current status, outstanding actions Complete incident state visible instantly - no handover calls needed
DFIR Contractors Evidence, artifacts, timeline, scope, chain of custody Controlled external access, exportable incident packages, evidence audit trail
Sensitive Investigations: Insider Threat, HR, Executive Matters

Some Incidents Require Need-to-Know Access

Not every investigation should be visible to your entire security team. Insider threat cases at a power utility. HR-related incidents at a defense contractor. Matters involving executives. Investigations where the suspect might have SOC access.
Access Control Feature What It Does Why It Matters
Case-level permissions Restrict individual incidents to specific investigators Insider threat subject can't see their own investigation
Attribute-based access control Create "sensitive investigations" teams with elevated clearance HR and Legal can participate without full SOC visibility
Audit trail on access Log exactly who viewed what, and when Answer "who's seen this?"
Case sharing with ownership Share cases across teams while retaining original ownership Collaborate with Privacy or Legal without losing control of the investigation
Data-level access control Fine-grained permissions on individual data items within a case Share the timeline but restrict sensitive artifacts or communications

Playbooks: Prove You Followed the Process

Auditors don't just ask what you did - they ask whether you followed your own procedures. Cydarm's Playbooks and Checklists give you both:

• A standardized process your team can follow
• Notes against each step
• A record showing which steps were assigned and completed, when, and by whom

When someone skips a step or deviates from the playbook, that's captured too, along with the reason. No more "we usually do X" without evidence.

Cydarm CIRM has CACAO playbooks to enable consistency
Cydarm CIRM has checklists to enable consistency

Everything You Need To Be Audit Ready

Documentation
• Automatic Timestamps
• Backdated Notes
• Playbooks With Tracked Execution
• AI Case Summaries
Collaboration
• Multi-stakeholder Views
• Attribute-based Access Control
• Notification Tracking
• External Sharing
Integration
• EzyConnect Automation
• Multi-channel alerts
• Alert-to-incident pipeline
Compliance
• NIST SP 800-61r3 Aligned
‍• Report Generation
• Immutable Audit Logs

Stop Reconstructing. Start Documenting.

The next time a regulator asks what happened, will you have answers in under a minute - or spend 4 hours doing archaeology?

Start your free 30-day trial. No credit card required. No scripting needed. No implementation project. Just incident response documentation that works.

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